Town Clerk Forms

About | Forms and Bylaws | FAQ  

The Office of the Town Clerk is most commonly associated with licensing and vital records, but it is also often the first stop when someone is looking for the town board or committee that deals with a particular matter. As the clerk to the Board of Registrars, voter registration, Town Meeting records, and census records are maintained in the Clerk’s office. Oaths of office are administered and recorded by the Clerk. Both General and Zoning Bylaw information is available in this office, with printed versions available for purchase.

 

Our frequently asked questions will hopefully provide some of the answers you’re looking for and the links can direct you to a few helpful options. When in doubt, check it out.

 

For a link to the Commonwealth of Massachusetts website

http://www.mass.gov/?pageID=mg2homepage&L=1&L0=Home&sid=massgov2

 What are your office hours?

We are open Monday thru Thursday from 9:AM - 3:PM. 

How much is…… ?

Dog license-    spayed/neutered  ………………......  5.00
                 Male / female   ……………………………… 10.00
                 Kennel – up to 4dogs ………………… 10.00
                          4 to 10 dogs ……………. 25.00
                          more than 10 dogs…… 50.00
Attested Copy (birth, death, marriage)…………………….5.00
Marriage License……………………………………………………………….     15.00
Business Certificate (dba) ………………………………………….  20.00
General bylaws……………………………………………………………........ 10.00
Street List…………………………………………………………………          10.00
Voter’s List……………………………………………………………………...     10.00
Voter’s List on diskette……………………………………………..   10.00
Voter Registration Card……………………………………………………    5.00
Subdivision Control Law ………………………………………………..   7.00
Zoning By-Law………………………………………………………………   ...   10.00
Zoning Map……………………………………………………………………          20.00

How can I register my dog?

State law requires that all dogs over the age of 6 months be vaccinated against rabies and licensed. Licenses are issued annually from April 1st thru the following March 31st. You will need a current copy of the dogs rabies and neuter certificates or a copy of you prior year’s registration form showing that his or her shots are up to date. Fees are $5 for a spayed or neutered dog or $10 for a male or female.

How do we apply for a marriage license?

Marriage intentions filed in the Clerk’s office can be used in any Massachusetts community. You must be at least 18 years old .Both parties must be present and both are now required to have proper identification. Fees vary by municipality. In Hampden, the $15 fee is due at the time of filing. The license itself isn’t released for three days and it is only valid for 60 days from the original filing date.

How can I get a copy of my *1Marriage Certificate? *2 Birth Certificate?

*3 My grandfather’s death certificate?

Copies of vital records such as birth, death or marriage certificates can be requested for a fee of $5 apiece. A mail in request must be accompanied by a check made payable to the Town of Hampden. Please provide sufficient information, ie: full name(s), birth name, date of occurrence, etc, to limit search time. Enclosing a self-addressed, stamped envelope will help to expedite the process.

*1- Marriages are recorded in the community where the couple filed their intentions to marry. This isn’t always the same community where either lived, worked, or where the actual marriage took place. *note below

*2- Birth certificates are recorded in the actual community where the birth took place as well as the community of residence of the parents at the time of birth.

*3- Death certificates are recorded in the actual community where the death took place as well as the community of residence of the decedent at the time of death.

 

If you’re not sure where you filed your marriage intentions, where you were born or where you parents lived at the time of your birth, where a person died or his community of residence at the time, and you cannot locate the record you need, for a reasonable fee, the Registry of Vital Records will do a search of Massachusetts records back as far as 1916.

To request a copy of a vital record (birth, death or marriage) from the Registry of Vital Records, use the link below

http://www.mass.gov/?pageID=eohhs2terminal&L=4&L0=Home&L1=Consumer&L2=Basic+Needs&L3=Vital+Records&sid=Eeohhs2&b=terminalcontent&f=dph_vital_records_c_obtaining_copies&csid=Eeohhs2

 

How can I get a hunting or fishing license?

Hunting and fishing/trapping licenses are no longer available in the clerk’s office. However, they are available at most Massachusetts Walmart or Dick’s stores or online through the state website using the link below.

http://www.sport.state.ma.us/ 

How do I register my business?

Mass General Law requires that any person conducting a business as an individual or a partnership in Massachusetts under anything but his real name must file with the city or town clerk. The simple process involves providing and attesting to the names and addresses of both the business and owner(s), completing a workers’ compensation insurance coverage affidavit, and certification of tax status. The certificate must be renewed every 4 years.  

The fee is $20 for registration or renewal.

How do I register to vote?

You can register to vote in this or any City or Town Clerk’s office statewide during regular business hours. To participate, you must be registered at least 20 days before a regular town meeting or election or 10 days before a special town meeting. Offices are open extended hours between 9:am and 8:pm on the last day of registration. For the past several years, the state Elections Division has made voter registration possible at the Registry of Motor Vehicles and now has updated to allow for online registrations. Mail-in cards are also available for citizens who are not able to register in person. They can be found in the Clerks’ offices as well as many local post offices or libraries and even some high schools or senior centers.

To register online, log on to the link below.

 https://www.sec.state.ma.us/ovr/

Where do I vote?

The Town House auditorium is the polling place for all elections. State and federal elections dates are well publicized. The annual town election is held the third Monday in May.

Why do I have to update and return the Annual Street Listing form?

State law requires that Street List forms be issued annually. The information garnered from these forms is used in several ways. Information on the form is used in part to determine the need for educational and senior programs, state and federal funding, reimbursements, the eligibility for grant money and voter eligibility.

Why is my name being removed from the voter list?

Voter lists are kept current by using information provided on the Annual Street List form because it’s our most effective method of verifying and maintaining our records. When a voter has not responded for at least three years, we assume that the party is no longer a resident of Hampden and they are notified that they will be removed from the voter list. In cases where a voter moves within the Town, chooses to change party affiliation, changes a name or otherwise makes a change to his or her voter affiliation, it is his or her responsibility to notify the Clerk’s office.


Overview

Polaroid

Office Hours:
Monday-Thursday 9:00am - 3:00pm

Email: townclerk@hampden.org
Phone: 413-566-2151 x103
Fax:      413-566-3513

Eva Wiseman, Town Clerk
Elaine Kingsbury, Asst. Town Clerk

Census Links

www.ma.2010.census.org                                         www.2010census.gov                                              www.Census.gov